POSITION SUMMARY

Recovery Options Made Easy (“ROME”) is a leader in peer mental health services. ROME offers competitive benefits with a welcoming, collaborative work environment. This position is ideal for an accounting professional who wants to be involved in shared decision making while pursuing continuous professional development.

Job location is Gowanda, NY with the opportunity to work hybrid. The Staff Accountant is a full-time position working 37.50 hours per week Monday thru Friday 8am to 4pm. A flexible work schedule may be available.

Under the direction of the CFO, the Staff Accountant is a leadership role providing key internal controls in the accounting and finance functions of the Agency. The Staff Accountant is primary responsible for general ledger maintenance and reconciliation, financial reporting, and accounting function support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Ensure general ledger accounts are reconciled monthly.
2. Ensure accurate allocation of program expenses and revenues.
3. Assist with ensuring all financial and accounting activity is accurately, completely, and timely reported in the Accounting Software (Great Plains – GP).
4. Ensure maintenance of subsidiary ledgers including but not limited to CAPEX and lease amortization schedules, pre-paid expense schedules, and expense allocation workpapers.
5. Prepare and record routine and recurring journal entries
6. Assist with internal and external financial reporting including but not limited to management budget-to-actual reports, expense reporting, and Board of Directors financial reporting.
7. Assist with the development of program budgets.
8. Assist with drafting and submitting regulatory reports such as 1099 reporting, NYS DOL multiple worksite reports, and census reports.
9. Assist with ensuring expenses and revenues are recorded in the correct fiscal period with a timely month-end close.
10. Assist with the development and use of checklists and other tools to ensure the timely completion of tasks.
11. Assist with monitoring and compliance with all business office policies and procedures, including standard operating procedures (SOP), workpaper standards, and document management / retention.
12. Assist with drafting and submitting regulatory reports such as 1099 reporting, NYS DOL multiple worksite reports, and Census reports.
13. Provide CFO regular status reports, providing clear, easy to understand, concise communication.
14. Assist with internal/external audits as needed.
15. Maintain a positive, cooperative, and respectful attitude with all people and agencies at all times without exception is required.

ADDITIONAL RESPONSIBILITIES:

• Provide key internal control via monitoring and reconciling transactions and identifying errors and omissions.
• Performs other duties as assigned.

COMPLEXITY OF WORK AND DECISION MAKING:

Works in accordance with policies and regulations which may require judgment, initiative, creativity and the ability to deal with complex factors and making of decisions based on conclusions for which there may be little precedent.

AUTONOMY AND ACCOUNTABILITY:

Works from general objectives (such as governmental and agency compliance standards) and broad and varying policies, procedures, rules or precedents with significant functional guidance. Review by manager focuses on achievement of the objective and not necessarily on the means, except when required to ensure compliance with regulations.

TECHNOLOGY, EQUIPMENT OR TOOLS:

Advanced Excel skills and proficiency in Microsoft Office Teams, Outlook, and Word. Evidence of skills demonstrated by the ability to perform all assigned functions; including but not limited to maintaining a calendar, sending e-mail, creating letters as well as the ability to create and edit electronic workbooks; including but not limited to creation of formulas, tables and graphs. Must also be proficient in utilizing various computer systems. General office equipment is used including fax/copy/scanning machine, computer and phone system.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work follows established practices and operating procedures with some latitude for independent judgment. May occasionally lift to (35) thirty-five pounds, without mechanical assistance. Work involves sitting, standing, driving, climbing stairs and ambulating from task to task. The noise level in the work environment is usually light.

EDUCATION & EXPERIENCE:

• Associate’s degree in business administration or accounting with a minimum of two years’ experience

or

• A minimum of 4 years’ continuous financial reporting / accounting experience

KNOWLEDGE, SKILLS & ABILITIES:

1. ERP experience preferred.
2. Advanced Excel; proficient with MS Teams, Outlook, and data-based software.
3. Must possess the ability to work independently as well as collectively in a team manner.
4. Effective written and oral communication.
5. Willing and able to take directions.
6. Ability and willingness to gain knowledge of agency programs and operation.
7. Must have good demonstratable organizational skills
8. Ability to establish and maintain effective relationships with staff, management, and the general public.
9. Ability to demonstrate knowledge and skills pertaining personal records, Microsoft Office, and the internet.
10. Strict confidentiality and adherence to HIPAA laws.
11. Ability to touch type and 10-key with speed and accuracy

Willingness to continuously learn and develop skills as they pertain to the needs of the agency and the position

Wage Range: $26.00 to $28.00 per hour

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with our without reasonable accommodation, can perform the ?essential functions? of a job.  A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.

Recovery Options Made Easy, is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Recovery Options Made Easy, will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact Colleen Hutchinson at Recovery Options Made Easy.   

37.5 hour week Monday thru Friday no weekends or holidays Paid Bi-Weekly 75 hours per pay date